Protection International Africa (PIA) is registered as a legal entity in Kenya and is recognised as a ‘non-government organisation’. PIA is the regional hub for all Protection International (PI)’s work in Africa, with the office in Nairobi hosting the hub as well as the Kenya office, otherwise referred to as PIA in Kenya (PIA-Kenya/PIA-K). Additionally, PIA has direct engagement with the PI Country Office in DRC, a focal point in Tanzania and projects across the African Region in East Africa, West Africa, Central Africa and Southern Africa.
PIA’s objective is to increase the agency of human rights defenders (HRDs) and contribute to the creation of safe spaces for HRDs to continue advocating for the promotion and protection of the right to defend human rights. This objective is achieved through capacity building in physical and digital security; monitoring, documentation and reporting of human rights violations; national, regional, and international advocacy; emergency response to HRDs at risk and network strengthening.
PIA is seeking the services of a qualified and experienced audit firm to conduct an institutional audit for the financial year 1 January to 31 December 2024. The audit aims to assess the accuracy, integrity and compliance of the organization’s financial statements and systems with both local regulations, donor requirements and according to ISA 800/805. The audit will also provide recommendations for improved financial management and internal controls.
Terms of Reference
- Carry out the audit assignment in accordance with International Standards of Auditing (ISA)
issued by the International Audit and Assurance Standards Board and adopted by International Federation of Accountants (IFAC) - Ascertain that funds received by the organization have been applied for the intended purpose and have been accounted for in accordance with the funding agreement
- Review the efficiency and effectiveness of financial processes and recommend improvements where necessary
- Evaluate the organization’s internal controls related to financial management, including procurement, cash management, payroll, donor reporting, asset management, and record keeping
- Identify any risks or weaknesses in the internal controls that could lead to misstatements, fraud or inefficient use of resources as well as assess the adequacy of existing controls in mitigating risks
- Review compliance with local laws, NGO regulations and donor requirements regarding the use of funds, reporting and program implementation
- Ensure adherence to taxation and reporting requirements in the jurisdiction in which the NGO operates
- Assess the effectiveness of financial policies and procedures in supporting organizational objectives.
- Verify that funds received have been acknowledged and reflected in the financial reports/statements
submitted to the users/donors - Verify and report on whether or not funds have been re-granted by the organization. In case of re-granting, follow up to ascertain that funds have been reported and applied for the intended purpose
- Provide a clear and concise audit report that includes the auditor’s opinion, any internal control weaknesses or recommendations, compliance issues and overall assessment of financial management
- Submit a management letter with specific recommendations on improving internal controls, processes, and compliance
- Present the final audit report to the Board of Trustees and senior management team for discussion
Deliverables
- Audit plan
- Draft audit report for review by the management
- Final audit report in 4 copies both soft and hard copy
- Audit certificate
- Management letter
Mandatory Requirements
- The firm should have a valid practicing certificate
- Eligible firms should not have conducted audit relating to PI for the last three years
- The partner(s) of the audit firm should be practicing member(s) of Institute of Certified Public Accountants of Kenya (ICPAK) in good standing
- The partners of the firm should have professional indemnity. A copy of the current certificate should be attached.
- Any possible conflict of interest should be clearly indicated in detail for guidance in decision making
- Be knowledgeable about local tax laws, NGO regulations, and international accounting standards
- Provide references from other NGO clients and relevant credentials of the proposed audit team.
Application requirements
- Profile of the firm
- Profile of the proposed team, covering the partner, audit manager and support staff
- Technical and financial proposal
- Outline of the methodology to be applied, as well as estimated time frame required to complete the audit (as per the TOR)
- The firm should state its experience in providing audit services to clients with operations in Kenya
- Profile of three major clients with operations comparable to those being required under the TOR.
Application Procedure
Interested candidates are asked to please send their applications to recruitment.africa@protectioninternational.org by 3 January 2025.