Programme Coordinator – Resource Mobilisation

Job Title:  Programme Coordinator – Resource Mobilisation Location:  Global Team – Brussels Duration:  1 year fix-term contract Starting date: 16 September 2024 Line manager: Head of Programme Coordinator Unit

About PI

Protection International (PI) is an International NGO that contributes to the improvement of the protection of human rights defenders (HRDs) throughout the world. PI provides tools to develop HRDs’ capacities to manage their own security as their struggle against impunity and work in favour of human rights and democracy in their respective countries or regions. PI seeks to contribute to a situation where HRDs are recognised as legitimate actors for social change and to an environment where they can exercise their right to defend universally accepted human rights.

Protection International has its global office in Brussels, but primarily works where protection of HRDs is needed. PI has long-term presence in several countries of Africa, Asia and Latin America.

General Objective

Under the leadership of the Head of the Programme Coordination & Fundraising Unit, the Programme Coordinator – Resource Mobilisation will contribute to the implementation of the Financial Resilience and Sustainability Strategy. This role focuses on engaging core donors, managing donor relationships, and supporting strategic initiatives.

Duties & Responsibilities

Key Responsibilities:

1. Engagement with Core Donors (60%)

• Major Donor Cultivation and Stewardship:
  • Manage and develop a portfolio of major donors, focusing on those providing unrestricted funding (e.g., US Foundations, Ministries of Foreign Affairs, and Lotteries).
  • Build and maintain personalised relationships to ensure long-term financial support for PI’s programmes.
  • Co-develop tailored offers, concepts, and proposals for donors, consortia, and partner INGOs.
• Pipeline Management:
  • Utilise PI donors and grant management software for pipeline tracking.
  • Develop a funder/partner diligence process, spearhead best practices for relationship management, and foster cross-team collaboration.
• Reporting and Communication:
  • Develop high-quality narratives and reports based on information from Regional Hubs and Country Offices, aligning with PI’s strategic framework and contractual obligations.
  • Ensure timely submission of proposals, concept notes, and project reports to donors.
  • Represent PI eloquently in key networks, events, and strategic meetings to raise visibility and interest.
  • Maintain regular communication with donors beyond reporting, including content exchanges on protection and participation in donor consultations.
  • Ensure timely follow-up (acknowledgments, reporting, and accountability) and appropriate record-keeping.
  • Develop compelling pitches and content for communication materials targeted at top donors.
• Donor Scouting and Acquisition:
  • Conduct research on prospective donors and strategic partners.
  • Develop a database of core donors, focusing on US philanthropic foundations and expanding to EU, African, and Asian foundations, as well as institutional donors (NORAD, SIDA, DANIDA, MFA Germany, MFA Belgium, Dutch MFA).
  • Prospect, cultivate, and steward strategic partnerships with institutional funders and foundations, emphasising funders with a power-restoring approach.
  • Scout and approach new donors through intelligence work, defining donor profiles and developing outreach strategies.
  • Maintain contact and develop a strong network through meetings, networking.
  • Develop high-level proposals, liaising with the Finance Department for budget development.
  • Ensure internal cost recovery principles are applied to all new funding proposals.

2. Coordination of Strategic Initiatives, with a focus on EU proposals (30%)

• Act as the focal point for large-scale initiatives (in particular EU proposals) involving multiple countries or a regional component.
• Support the team with expertise in developing EU proposals and propose innovative ideas.
• Support the development of strategic consortium partnerships with CSOs and academic organisations.
• Co-create strategic funding concepts and proposals with Hubs and Country Offices.
• Participate in external working groups, roundtables, high-level meetings, conferences, and sector events at EU level

3. Support to Programme Coordination (10%)

• Contribute to the Programme Coordination Unit (PCU) action plan, annual income forecasts, and budget monitoring in collaboration with the PCU team. Update income sheets and monitoring tools regularly.
• Provide quarterly and annual reporting on programme core funding performance across PI.
• Support efforts to secure co-financing for all institutional and high-value grants.
• Train coordinators and officers in fundraising, donor acquisition, and cultivation. Deliver training on specific donors and best practices to other units, regional hubs and country offices.
• Stay abreast of political and social situations affecting HRDs to convincingly communicate PI’s work to donors.
• Coordinate the development of fundraising and pitch communication materials with Communications, Advocacy, and PRTU teams.
• Manage external consulting support and interns as needed.
• Keep up to date with and propose innovative fundraising techniques.
• Undertake other duties as required

Job Requirements

Education

• A relevant degree – preferably a Masters’ degree – in Social Sciences (political science, Human rights, sociology, international relations, anthropology), educational sciences and similar fields.

Experience

• 7 to 9 years’ experience with an NGO in programme funding, proposal development, and donor liaison.
• Experience developing positive and long term relationships with to private donors (trusts, foundations, lotteries, high net worth individuals, corporates)
• Experience developing successful proposals to the EU/institutional donors (e.g., NORAD, SIDA, DANIDA, MFA Germany, MFA Belgium, Dutch MFA).
• Knowledge of HRBA and programmatic expertise in human rights defenders protection, women’s rights, youth programming, disability rights, feminist leadership, policy, and campaigns.
• Work experience in Africa, Latin America, or Asia is an advantage

Skills & Knowledge

• Excellent writing, reasoning, and analytical skills.
• Excellent interpersonal, communication, and negotiation skills in a multicultural environment.
• Ability to lead complex proposal development. In-depth understanding of logical frameworks as tools for developing theory of change and intervention logic.
• Ability to prioritise workload and work with minimal supervision.
• Preferred demonstrable focus on human rights and relevant working experience
• Experience in innovative fundraising methods, such as crowdfunding, is welcomed.
• Capacity building experience, including training and skills development.
• Availability to travel if required.

Languages

• Proficiency in English (written and oral)  is compulsory; French, Spanish, or Dutch are strong assets.

Other requirements

• The Programme Coordinator – Resource Mobilisation Coordinator will be based in Brussels, Belgium for the first two years, with the possibility for the position to be stationed remotely in a country where there is a PI regional hub or office.
• We encourage global applications with a preference for candidates who have residency status in Belgium/EU.

What we offer

• The possibility to gain first-hand experience and knowledge on strategies to support human rights defenders and grassroots movements globally – and to contribute to these strategies.
• An open, friendly and multicultural work environment.
• Respect for autonomy, room for creativity, innovation, and learning.
• A people focused and collaborative way of working both within the unit the post sits under and with other teams.
• One year fix-term contract, renewable, for 38h/week (Full time)
• Depending on experience, a monthly gross salary between €4,200 – €4,400 plus benefits: “pécule de vacances” (national holidays + 20 days of annual leaves + 8 days extra leaves + 2 weeks offered at the end of the year), health and hospitalisation insurance, lunch vouchers, reimbursement of home-work public transport.

Application process

If you meet the above skills requirements and are interested in applying for this position, please:

• Send your CV (without picture) and cover letter, in English, by 26 August 2024 recruitment@protectioninternational.org , mentioning “Programme Coordinator – Resource Mobilisation” in the subject line. We aim to schedule first round of interviews during the 1^st week of September.
• Include your name in the file name of your application documents, e.g. Mary_ Smith_CV.docx.

Later in the process, professional references  will be requested. The position is subject to background checks, and the final candidate will be required to understand and sign the Protection International Code of Conduct and Conflict of Interest. 

Applications will be reviewed on a rolling basis and the position might remain posted until a qualified candidate is selected. We thank all candidates for their interest and we will aim to send feedback as much as we can, however, with the high volume of responses and our internal capacities, we may only be able to contact short-listed candidates.

For further information about the role, please contact recruitment@protectioninternational.org.

Protection International is an equal opportunity employer. The organization shall not discriminate and will proactively apply affirmative action principles against discrimination in advertisements, recruitment and other conditions of our search for candidates, preventing discrimination against any candidate on the basis of race, colour, gender, national origin, age, religion, creed, disability, sexual orientation, gender identity or expression

Adhering to Protection International means to comply with our Code of Conduct & Ethics, Anti-Corruption Policy, Security Policy, Conflict of Interest Policy, Child Safeguarding Policy, Policy for Protection from Harassment, Abuse, Exploitation & Discrimination.

Protection International’s values are:

• Solidarity / Collaboration: We are committed to stand with W/HRDs and their struggle to strive for worldwide solidarity that goes beyond borders and identities.
• Grassroots ethos: We are committed to identify the needs of W/HRDs and their communities, to adapt to their realities (cultural, historical, economic, etc.), to value their work and to support their initiatives.
• Commitment to human rights: We believe that the respect of human rights will contribute to a more just global society, where everybody has the right to defend human rights and fundamental freedoms without discrimination based on their identity, nor fear of threats and attacks.
• Participatory decision-making: We promote the respect and participation of everyone in the decision-making process, and value collaborative decision-making processes. We are committed to horizontal and active listening – recognising the value in diversity of skills and ideas.
• Accountability and integrity: We are committed to share with others (both internally and externally), what we do, as an exercise of transparency that reflects a reliable and credible organisation, fostering trust amongst our partners. We maintain a zero tolerance policy on corruption.
• Creativity / learning: We are committed to reflecting on our individual and collective practices; learning from our mistakes; being open to new ideas and ways of working; sharing internally in order to learn; innovating and improving our level of understanding; and putting into practice and sharing externally in order to contribute to the work of others.

Additional Information: Further information about Protection International is available on www.protectioninternational.org.